Check out the concepts and importance of SDS (Safety Data Sheet) for handling chemicals.

You’ve probably already heard about the Safety Data Sheet (SDS), right?

This technical document provides detailed information about chemicals and includes important data about the identity of the product to which it refers, such as physical and chemical properties, safety measures, precautions for use, environmental impacts and more.

So, let’s start to understand the importance of this document and some key concepts.

Importance of SDS

The Safety Data Sheet plays a crucial role in protecting the health and safety of workers, as well as preserving the environment.

The SDS is an indispensable source of information to help in the safe and proper handling of chemical substances and must accompany the product throughout its chain of use.

By providing detailed information about the hazards associated with a chemical, the SDS allows users to identify risks and take the necessary precautions to minimize them.

Also read: Essential Steps in the Work Incident Management process

Standardization and regulatory compliance

In addition, the sheet also has a major role in collaborating with the homogeneity of information and compliance with government standards and regulations. It is common in some countries for legislation to require companies to provide the SDS for all chemicals used, stored, or transported in their establishments. Failure to comply with these standards can result in legal penalties, fines, and even the suspension of business operations.

GHS system and its importance

As we mentioned earlier, one of the important roles of the safety data sheet is to standardize information among the parties involved along the chemical supply chain.

This highlights the Globally Harmonized System of Classification and Labeling of Chemicals (GHS).

The GHS is an international system for harmonizing chemical hazard information, in which countries and organizations such as the United States, Canada, the European Union and the United Nations work together to develop a single, globally standardized language that can be understood by all parties with collaboration and knowledge of the standards.

This cooperation among nations and organizations originated the Purple Book, which is the basis for global regulations related to the classification, labeling, and communication of chemical hazards.

Now that we understand the importance and purpose of the SDS, let’s learn a little about its structure.

Who is responsible for preparing a product SDS?

The Safety Data Sheet is prepared by the manufacturer, importer or distributor and must be made available to everyone during the cycle of use of the chemical product.

What is the key information in this document?

The sheet is divided into standardized sections to make it easier to locate and understand information.

Among the most common sections are:
  1. Product identification – Basic information about the chemical substance, such as name, chemical formula, registration number (CAS), supplier, etc.;
  2. Hazard identification – Description of physical, chemical, and health hazards associated with the product;
  3. Composition and information on ingredients – List of ingredients in the product and their concentrations;
  4. First aid measures – Instructions on proper procedures in case of accidents or exposure to the product;
  5. Fire-fighting measures – Information on precautions to be taken in case of fire;
  6. Spill or leak control measures – Recommendations for containing and cleaning up spills, as well as safe disposal procedures;
  7. Handling and storage – Guidance on proper handling, storage, and transportation of the product;
  8. Exposure control and personal protection – Measures to control occupational exposure to the product and recommendations for proper Personal Protective Equipment (PPE) while using the product.


Safety Data Sheets are essential documents to ensure safety in the handling and use of chemicals. They provide accurate information about the risks associated with each substance.

It is crucial that companies, workers, and users in general become familiar with the SDS format and are aware of its importance, as well as know how to access and correctly interpret this information.

Check out: 5 Document Management System Strategies That Will Pay Off

Always remember to read the SDS before using a chemical and follow all recommended safety guidelines.

Prevention is crucial for activities involving chemicals. Prioritize safety and stay informed to protect yourself and others.

Do you want to know how to optimize the management of Safety Data Sheets for your company’s chemicals?
SoftExpert has solutions that make it easier to completely manage and query documents and can help your business.

Learn more about SoftExpert Document!

Ana Paula Anton


Ana Paula Anton

Ana Paula Anton is a Product and Market Analyst at SoftExpert. She has a degree in Chemical Engineering and a post-graduate diploma in Production Engineering. She has experience in the areas of Processes and Pharmaceutical Quality Systems, in addition to expertise in Good Manufacturing Practices, Risk Management, Audits, Process Validation and Qualification, Cause Analysis, CAPA, FMEA and Validation of Computerized Systems.

You might also like:

Get free content in your inbox!

Subscribe to our Newsletter and get content about corporate management's best practices produced by specialists.

By clicking the button below, you confirm that you have read and accept our Privacy Policy.

Please, fill out the form to download

Required field
Required field
Required field
Please enter a valid phone number
Required field

By clicking the button below, you confirm that you have read and accept our Privacy Policy